Client Overview
Peoples University of Medical & Health Sciences for Women (PUMHSW), located in Sindh, Pakistan, is a premier medical university dedicated to advancing education, research, and healthcare for women. With multiple academic programs, hospitals, and research facilities, the university manages a large number of financial aid requests, departmental budgets, and healthcare expenditures.
To ensure transparency, accountability, and efficient use of funds, PUMHSW required a centralized digital budget management system.
The Problem We Solved
The university’s financial operations faced challenges such as:
Manual budget planning and disbursement, resulting in delays and errors.
Scattered financial records, making it difficult to consolidate and track aid disbursements.
Lack of transparency in how financial aid and departmental budgets were allocated.
High administrative overhead, with staff spending excessive time reconciling financial data.
Limited visibility for leadership, making it hard to ensure compliance and accountability.
The client needed a comprehensive budget automation solution to manage all financial aid and budgeting processes from a single platform.
Our Approach
MMC designed and implemented a Budget Management System Automation tailored to PUMHSW’s requirements:
Centralized Budget Management
Unified all financial aid and departmental budgets into one system.
Allowed easy allocation, adjustment, and disbursement of funds.
Financial Aid Automation
Built workflows for applying, reviewing, approving, and disbursing student and departmental financial aid.
Integrated tracking to monitor aid utilization.
Workflow & Approval Automation
Configured digital approvals with defined hierarchies.
Reduced paperwork through system-generated acknowledgements and receipts.
Transparency & Governance
Introduced dashboards for leadership to track budget utilization in real-time.
Provided audit trails to ensure accountability.
Data Accuracy & Reporting
Developed reporting tools for budget forecasts, expense monitoring, and financial planning.
Enabled data-driven decision-making with analytics.
Results
The system delivered significant impact for PUMHSW:
Increased Efficiency: Reduced budget approval and disbursement time by 65%.
Transparency in Aid Allocation: Improved accountability in how financial aid is distributed.
Centralized Control: Leadership gained visibility over all financial activities from a single dashboard.
Accurate Forecasting: Enhanced financial planning with automated reports and analytics.
Reduced Administrative Burden: Staff time spent on manual reconciliation dropped significantly.